Majestic Car Show - April 11 & 12, 2015

[davidyaffe]

I have spoken with Jerome, my contact with the Majestics Car Club, and they are definitely interested in having SLUG participate in this year's show!

I have gone ahead and said we are interested in presenting our works at the show (Wes, Ray and Ray, I'm looking at you!) , and requested 2 stalls, each measuring 15' x 20'. Each stall has a cost of $60. If we, as a group, decide to go ahead we might have to pay the $120 registration fee. Jerome will look into sponsorship at the next Majestics meeting, on Thursday. I should know the answer on Friday or Monday at the latest.

More details:

• the stalls can be arranged in a rectangle, 30' x 20' feet or in a line, 15' x 40'
  
• we need to decide if we need wall space. Timbricks, this one is more for you.
  
• we can have the stalls roped off if we want. Majestic will provide the standards and ropes
  
• we will get 10 passes (in the form of advanced tickets) for the show. If we get creative we can get more members in.
  
• we can not hand out flyers, do raffles, or promote anything with out prior consent from Majestics. (I have already added this to the request form)
  

I have completed the initial paper work, using Adam and myself as the contacts.

The full rules are here on the majesticscarclub . com website. I just registered, so I can't post links yet.

Comments? Questions?

[adamsonofwilliam]

http://www.majesticscarclub.com/uploads/File/2015%20Car%20show/Web%20Site%20Non-Profit%20entry%202015.pdf

[scottstaz]

This is pretty exciting. I wish I had a few cars to display. I probable have time to build one.

[davidyaffe]

Great news everybody!
I have a bit more information.
- We should have 2 booths for Majestics. I have asked for them to be arranged in a linear manner, with wall space if possible. If Tim Bricks has any car mosaics we should be able to display them!
- I have yet to hear back about sponsorship from Majestics. I should know something in the next couple of days.  
- I have requested power.
- Trains! are allowed for us. We can use about 1/3rd of the space for a train layout.
- We are exempt from the ban on raffles, and brochures.

Otherwise, I will start a Google Docs spreadsheet tomorrow to track builds.

[davidyaffe]

Hi everyone!

I have finalized just about everything for Majestics at this point. I'm going to post this email on the Prairie Bricks forum too.

We were bumped from Non-Profit to Special Interest Group on Monday. This means 2 things:
1) the Fees were reduced from $120 to $80, but we were no longer able to be sponsored.
2) We can have people vote for us for best Special Interest Group.
Majestic will honour the 10 passes for us, as normally Special Interest groups get 4.

Here's what I found out yesterday:
Setup is on Friday April 10th, The Building will open on Friday April 10, at 3:00 p.m., for setting up your display, and will remain open till midnight. The building will reopen at 8:00 a.m. Saturday morning for Entrants, Dealers & Non-Profits (front door ONLY). Show opens at 10:00 am April 11th and April 12th, 2105.
Displays must be ready by 9:45 a.m., Saturday April 11th, and remain in the building until 5:15 p.m. Sunday April 12th. Vehicles or Displays will not be admitted after 9:30, a.m. Saturday.

We have permission for a Raffle/giveaways. We are able to have SLUG brochures. I received permission from Jerome.

Floor Space is 40'x 15'. we should have wall space for hanging murals if Tim has anything appropriate.

We can do a small train display, no more than 1/3 or so of the table space. There is no exact limit, but the instructions to me were we can do whatever we want, since SLUG is a Special Interest Group, but remember Majestics is a car show.

Tables! We need to bring our own, There is a company called GES that I will reach out to today to find out how much the cost is for table rental.

I have spoken to Sask Liquor and Gaming, and if we want to do a raffle for Charity, we can. If we have prizes worth $100, we can sell $600 tickets @ $2 each or 3 for $5. License application will have to be submitted today. We can do 2 a year, as long as the total retail value of the prizes is less than $500 per raffle. The license cost is nothing.

They will provide electricity and standards/ropes.

I will get a google doc spreadsheet drawn up today.

[davidyaffe]

Forgot one thing: We have a 15 amp circuit for the trains!

[adamsonofwilliam]

Any lead on the doc yet David?

Depending on time, I should be able to help with set up and maybe spending some time at the show on Saturday or Sunday.

[davidyaffe]

Spreadsheet links sent out.

[davidyaffe]

Hey Guys and Gals,
I have spoken to the Majestics folks, and we can get access to the Canada Building a little earlier on Friday at around 1:30PM.

I will make arrangements with Adam and Wes to pick up tables on Friday, and get them down to the exhibition grounds. From there, once we sign in, We will be given temporary tags that must be worn/visible as security will be looking for people who should not be there. We will also receive 10 passes for SLUG members over the weekend. Adam and Wes will be able to distribute the passes as required.

Also on Friday, Access Communications will be walking around. Majestic have suggested they talk to us.

Unfortunately for me, I will not be at the show this weekend, as I will be in Camrose, AB for a funeral on Saturday Morning. Michaelina's grandma passed away yesterday morning. I plan on being back in Regina on Sunday afternoon.

[kbrtosser]

If you folks need a truck for the tables, gimme a dingle.
I'm planning on leaving work early on Friday.
I was gonna shoot for 3:00 pm.

[davidyaffe]

Hey Ray,
I just bought a truck, so It shouldn't be much of an issue. I'm off work this week, as the kids don't have school, but with Michaelina's Grandma funeral this weekend, Michaelina and the kids are driving to Edmonton right now. I fly out tomorrow at 7:20. I will need to be at the airport no later than 6:30.

[adamsonofwilliam]

Hey! A good show to everybody this weekend!

Although you could see the dust in the air all weekend and it ended up a bit fumey in the end (vroom vroom!) it was a great show nonetheless! Thanks to David for setting it up, Wes for provided well over half of the display, the Ray's for their drive-able good times, Scott, Jeff, Lorelie, and Trevor for their additions to the display! And to Karen for the midday snacks which made it all the way to the end of the show!

David checked with the organizers near the end of the show today, and they said ~9000 adults made it through the doors. Add in an assumed 10% with kids and that pushes it pretty high... but not too high!

[drinksonme]

9000! Wow! So the question is, would this be the kind of event we could use to apply for support bricks, or is it too non-Lego related... Or am I way off base thinking that the # of attendees indicates how much "support" We qualify for? I seem to remember hearing that we use the shows with the highest attendance in our application

[Chorduroy]

9000+ is a great number!

[adamsonofwilliam]

9000! Wow! So the question is, would this be the kind of event we could use to apply for support bricks, or is it too non-Lego related... Or am I way off base thinking that the # of attendees indicates how much "support" We qualify for? I seem to remember hearing that we use the shows with the highest attendance in our application

We should be able to use this show (~9000) and the Saskatoon Train Show (~5400) to apply for support next year. There is no restriction that states that the event must be AFOL run, so we should be good.

I would feel bad not using our own event as one of the Events, but I'll be comforted by all the extra pieces and sets we'll be getting by using a larger event.

As we've only done one Event Support which uses the new model, we'll see if traffic determines 'buying power' or not. I'll be submitting the BRICKSPO Support application soon.

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